Mesa Organic Baking Company Employee Handbook

USE OF COMMUNICATION SYSTEMS The company provides numerous types of communications systems, such as fax machines, computer modems, on-line and Internet services, voice mail, electronic mail, pagers, cellular phones, priority mail, and delivery services. All such communication systems are the sole property of the company and are provided for business purposes. The company reserves the right to inspect and monitor any incoming and outgoing correspondence received or sent by an employee to or from the company’s premises or received or sent using company equipment, with or without notice from the company. No employee has any personal privacy rights to any such communication. All existing company policies regarding employee conduct apply to use of the company communication systems, including the policy against harassment. Flowers’ complete Communication Systems Policy is available in the Human Resources Department. PHONES Telephones located throughout the various departments are intended to be used for company business only and are not intended for personal use. Personal calls should not be made on working time. If the incoming call is determined to be an emergency, the message will be relayed to you immediately. Only authorized cell phones will be permitted. COMPUTERS The company provides Internet and e-mail access for business use only. Every employee is responsible for maintaining the company’s public image and must use company e-mail and Internet access in a manner that reflects well on the company. The company recognizes there will be occasional personal use on lunch breaks and during non-working hours, but this use must not be excessive or unreasonable. Most communication services and equipment have toll charges or other usage-related expenses. Employees should be aware of these charges and expenses and should consider cost and efficiency needs when choosing the proper way for each business communication. Employees should consult their supervisor if there is a question about the proper mode of communication. • All messages composed, sent, or received on the Flowers’ e-mail system are the property of the company. Personal employee communications are not the private property of any employee and no employee has any personal privacy rights to any such communications. • The e-mail system may not be used for outside commercial ventures, religious or political causes, or other non-job related solicitations. • Employees are not to use the Internet or Flowers’ e-mail system to create messages containing sexual implications, racial slurs, or crude content. These types of messages will be considered offensive and are subject to the company’s Harassment Policy. RESPONSIBLE SOCIAL MEDIA USE In today’s connected world, social media plays an important role in how we communicate. Social media is technology that enables online users to interact with one another and share text, videos, audio files, and photographs either publicly or privately. Popular social media sites include Facebook, Twitter, LinkedIn, YouTube, MySpace, blogs, and other such Internet-based platforms. The company’s policies and the law require that we be thoughtful users of social media and to carefully consider what we choose to communicate. Employee misuse of social media can pose risks to the company’s confidential corporate information, its reputation and brands, and can run the company afoul of business laws and regulations. • The use of instant messaging on company computers is strictly prohibited.

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