Cinnaminson DC Handbook

RECAP If you do not properly manage your PTO, you may find yourself without any PTO for prescheduled absences. Once your accrual is either exhausted or reduced to the point that there is not enough to cover your absence, you are subject to the attendance policy for any absences, even if they were scheduled in advance. All of your PTO is one accrual. We are carving 5 days (maximum of 40 hours) out of your annual accrual that you may elect to use as unscheduled FLEX-Days. THESE DAYS ARE NOT AUTOMATICALLY SET ASIDE FOR YOUR USE.

Unused FLEX-Days not used in a prior year are not carried over to the new year. However, all unused PTO from a previous year is carried over to the new year.

Your available total PTO accrual is reflected on your pay stub each week. The number of hours used as FLEX Days YTD reflect on your pay stub each week and are shown as Unscheduled PTO. You will need to subtract that number from 40 (total hours available as FLEX-Days in a year) to determine how many hours of FLEX-Days you have available and then compare that number to your total PTO accrual.

Since you must use PTO for any time away from work, it is possible for you to exhaust your PTO availability without ever taking any FLEX-Days.

o Once you have either exhausted those 5 days (or 40 hours) or exhausted any PTO time that you COULD HAVE USED AS FLEX-DAYS, you will still be charged PTO for any unscheduled absence, but you will also be subject to the attendance policy below for unscheduled absences in excess of your 5 allowable unscheduled days (40 hours) of Flex-Time. TIP: These days should be saved for when you truly need them. Your PTO Time is yours to use so you CAN burn through your PTO time need them at some point. Hours are being made available to you for flexibility when you need it. If you mismanage them and need them later, you will receive points and the appropriate level of discipline up to and including termination of employment. Absences for Company-recognized holidays, paid personal holidays, medical Leaves of absence extending beyond the 5-working day waiting period, and time away from work for parental, jury duty, or covered bereavement leaves and from the disciplinary procedures below. Acceptable documentation will be required to receive pay under these separate benefits policies.

Documented, approved military leave (including Guard or Training Duty) is excluded from the points system. Use of PTO is not required but may be requested in writing on a PTO request form.

Absences for approved FMLA leave are excluded from the point system but will require the use of PTO to the

full accrual for other qualifying FMLA absences. Proper notice is still required.

Know and understand the rules around FLEX-Days.

Your PTO is a benefit to you and you are entitled to use your full accrual every year. This attendance policy allows you to manage your PTO the way that best fits your needs. You are expected to manage your PTO in a responsible manner.

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Flowers Baking Company of Oxford, Inc. Hourly and Salary Non-Exempt PTO and Attendance Policy

Effective: June 1, 2023