Baked Products Foods Group

FLEX-DAYS The Company is instituting FLEX-Days as a way of recognizing that you have lives outside of work. We need you to work when you are scheduled to work; however, we do realize that things sometimes happen beyond your control. We want to ensure that as long as you meet certain guidelines, you will not be penalized for those absences. Remember “excused/unexcused” is a thing of the past. “Scheduled/unscheduled” is the way that your new PTO plan and attendance policy are managed. You will be allowed to use 40 hours of your annual PTO accrual as FLEX-Days that you can use as unscheduled paid time off. EIGHT HOURS of this 40 hours can be used in 4-hour increments. When you use a FLEX-Day, you may elect to receive 8, 10, or 12 hours of PTO for your unscheduled absence. As long as you have unscheduled PTO available and follow proper call-in procedures (one or two hours before the start of your shift, depending on bakery policy), you will receive no points for the absence. If you use a FLEX-Day, upon your return to work, you are responsible for completing a PTO Request Form, recording the date (or hours if using as a ½ day) that you were absent, selecting the number of hours that you are requesting (4 – twice per year if time is available, 8, 10, or 12) and reporting that time as a FLEX- Day. You will receive a copy of this form, your supervisor will keep a copy, and HR will retain a copy in your personnel file. NOTE: If you elect to use a FLEX-Day in 12 hour increments, you will only have 3-1/2 FLEX-Days per year. If you elect to use a FLEX-Day in 10-hour increments, you will only have 4 FLEX-Days per year. Once you have exhausted your allotment of 5 FLEX-Days (40 hours), pay for any future unscheduled absences from work will be subtracted from your PTO balance and you will be assigned points for the absence. Q. How will FLEX-Days actually work? A. Below are examples of how the unscheduled FLEX-Days will actually work. Example 1: You are scheduled to be in at 8:00 a.m. You get up to dress for work and realize that you feel terrible and have a fever. You call in to report that you’re sick and not coming to work. You have not used any of your FLEX-Days. You meet the prescribed call-in time. You use a FLEX-Day as unscheduled sick time and because you called in properly you will NOT receive a point for improper call-in and you will be paid for 8 hours of PTO. Example 2: You have intermittent FMLA leave for migraines. It’s lunchtime and you feel a migraine starting. It’s 100 degrees in the bakery and you want to go home. You will need to use ½ of a FLEX-Day to make up the rest of your shift. NOTE: Use of PTO is required for any FMLA leave.