FBC Oxford Employee Handbook

Once approved for a reduced work schedule an employee’s salary will be prorated to reflect the reduced work schedule. Pay adjustments will be made in accordance with all applicable federal and state laws.

Working a reduced work schedule may affect your vacation or PTO accruals, eligibility for benefits, and 401(k) vesting credit. Please see your Human Resources representative for additional information.

This policy is not to be construed as the Company ’s intent to establish a job sharing policy, a work-from-home policy, or a flex-time policy. However, the Company does understand that to successfully manage work-life issues, some employees may wish to work a reduced schedule. Because of the nature of our business, a reduced work schedule will not be allowed in some departments because business necessity will preclude the success of a reduced schedule.

The continuation of the Policy on Reduced Work Schedules is at the Company ’s sole discretion and the program can be terminated at any time with two weeks ’ notice.

HOURS OF WORK

Our customers demand fresh bakery products as do the consumers that purchase our products in grocery stores or through foodservice channels. Think about it… would you buy a stale bakery product? Companies that sell stale, low-quality bakery products never stay in business long and can’t provide their employees with job security. For that reason, the Company is forced to operate our business outside the normal 8 a.m. to 5 p.m., Monday through Friday work schedule. We also work on holidays. Again, the reason we must do this is simple: Our jobs depend upon the freshness and availability of our products! Your specific working hours will depend upon the work schedule of your department. The department supervisor creates the work schedule and will communicate the work week to all employees. Your supervisor will explain how breaks, including meal breaks, are provided. Sometimes, we must delay a scheduled break to meet the needs of our customers. An employee who works an eight-hour shift is entitled to two 20-minute breaks, an employee who works a 10 hour shift is entitled to two 25-minute breaks and an employee who works a twelve hour shift is entitled to three 25 minute breaks. Seasonal or market fluctuations may cause v ariations in employees’ workloads. We offer overtime to individuals in accordance with our come in/stay over policy. If no one voluntarily chooses to work overtime, it will be necessary to assign the overtime to employees to get the job done according to our come in/stay over policy. Whenever overtime is anticipated, every effort is made to provide advanced notice. Every reasonable effort will be made to distribute overtime as fairly as possible among all employees. Overtime will be paid to hourly and salaried non-exempt employees for all time worked over 40 hours per week. The federal wage and hour laws require accurate record keeping of work time and pay. Your ID badge or timecard records your work time, assuring you of proper payment for the correct amount of time worked. Since this is your only proof, you must record your time accurately. Your supervisor will explain how to record your time properly. You must swipe your badge or clock in prior to performing any work and must swipe or clock out each time you leave work. If you make a mistake in your time in or out, notify your supervisor, who will correct and initial your time. Clocking in or out early or late must be pre-approved by your supervisor (this includes lunch breaks). If you work unapproved overtime, you will be paid for all hours worked; but, you may be subject to corrective action for the unapproved overtime. In general, breaks are scheduled according to the number of hours worked and are not deducted from time worked. TIMECARDS / TIME SHEETS

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Flowers Baking Company of Oxford Employee Handbook - June 1, 2023